Business identity
Confirm the legal business name, registered address, authorised contact, relevant registrations and whether payment instructions match the verified business identity.
Product capability
Ask for a written specification, origin or sourcing context where relevant, available grades, MOQ, packaging capability, lead time and evidence that the supplier understands the required quality parameters.
Quality evidence
Review relevant samples, inspection arrangements, test reports or certifications only where they genuinely apply. Confirm how shipment quality will be checked against the agreed specification.
Commercial clarity
Document price basis, currency, Incoterm, payment terms, quantity tolerance, packaging, quote validity, delivery schedule and responsibility for additional costs.
Export and logistics readiness
Clarify documentation responsibilities, transport handoffs, port or airport routing where relevant, container or shipment planning, and who coordinates exceptions.
Communication and escalation
Know who owns the order, how updates are provided, how deviations are escalated and what happens if the shipment cannot meet the original requirement.
Before payment
Reconfirm beneficiary details through a trusted channel, verify final commercial scope and ensure any material change from the original quotation is documented.